Last Updated: April 13, 2021
Subject to certain statutory exceptions, the documents and records maintained by Cleveland Metroparks, including electronic data, are considered public records under Ohio law. Therefore, any information, including personal information, you submit to Cleveland Metroparks, including through the Online Services, may be subject to public disclosure pursuant to a public record request. For instructions on how to submit a public records request, please visit this webpage
THE INFORMATION WE COLLECT
Cleveland Metroparks collects personal information and other data under a broad range of circumstances. When you do not provide personal information to us (as requested), you may not be able to use the Online Services, we may not be able to provide you the services you need, and/or we may not be able to complete a transaction, and you agree that Cleveland Metroparks will not be liable or otherwise responsible for any actions resulting therefrom. Generally, we collect the following categories and types of personal information and data directly from you when you use the Online Services or otherwise engage with us:
|Identity and Contact Data
||Basic data that is used to identify and contact an individual, such as your name, title, email address, telephone and fax number, physical address (including street, city, state, postal code, and/or country), and date of birth.
||Information provided by you when you register for an account to use the Online Services, including usernames and passwords.
|Business Contact Data
||Information related to other employees, owners, directors, officers, or contractors of a third-party organization (e.g., business, company, partnership, sole proprietorship, nonprofit, or government agency) with whom we may conduct, or possibly conduct, business activities.
|Marketing and Communications Data
||Data about your marketing preferences and your subscriptions to our publications and Online Services.
||Data about the services you have purchased or retained from us, including your orders for our products and services and details of payments to and from you, including purchase history and preferences.
|Payment Card Data
||You may link a credit or debit card to your account within the Online Services to purchase our programs and services. We use third-party payment card processors to facilitate all payment transactions. The third party payment card processor stores your payment card information. Cleveland Metroparks does not collect or store your full payment card numbers.
||Your feedback about the Online Services and any of our other services, which may include data gathered from any of our surveys in which you participate.
||Records and copies of your correspondence (including email addresses), if you contact us.
|Health and Fitness Data
||Health and medical data, including but not limited to, from the Clinical Health Records API, HealthKit API, MovementDisorderAPIs, or any other user-provided health or medical data, as well as fitness and exercise data, including but not limited to, the Motion and Fitness API.
The Online Services employ certain tools and technologies to collect additional personal information and technical data, including usage data, metadata, device data, location data, cookies, and tracking data (collectively, “Technical Data”), which is described as follows:
. When you access and use the Online Services, we may automatically collect details of your access to and use of the Online Services, including traffic data, usage logs, and other communication data, and the resources that you access and use on or through the Online Services (e.g., browsing history, search history). We may also collect information about your device and internet connection, including the device’s unique device identifier (e.g., device type, IMEI, Wi-Fi MAC, IP address), operating system, browser type, and mobile network information. The Online Services may collect “diagnostic” data related to your use of the Online Services, such as crash data and logs, performance data (e.g., launch time, hang rate, or energy use), and any other data collected for the purposes of measuring technical diagnostics.
Metadata and Device Data
. The Online Services may access metadata and other information associated with files stored on your device, such as photographs, audio and video clips, personal contacts, and address book information.
. When you access and use the Online Services, we may collect information and data identifying the precise, real-time location of the device that is used to access or use the Online Services. You can choose whether or not to allow the Online Services to collect and use information about your device's location. If you block the use of location data, some parts of the Online Services may become inaccessible or not function properly.
Cookies and Tracking Data
. We use “cookies” and other tracking technologies within the Online Services. A cookie is a small file placed on your smartphone or other device. It may be possible to refuse to accept cookies by activating the appropriate setting on your smartphone or device. However, if you select this setting, some parts of the Online Services may become inaccessible or not function properly. For more information, see the “Cookies” section below. In addition, the Online Services may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us to analyze data on your use of the Online Services (e.g., recording the popularity of certain content and verifying system and server integrity). The Online Services may collect data about the advertisements you have seen or engaged.
. You can view and adjust the information Google has collected about you by following this link: https://adssettings.google.com
. Finally, you may opt out of this service and prevent the collection of the data generated by the Google Analytics cookie related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at https://tools.google.com/dlpage/gaoptout?hl=en
THIRD-PARTY COLLECTION AND TRACKING
When you use the Online Services, certain third parties may use automatic information collection technologies to collect information about you or your device. These third parties may include advertisers, ad networks, and ad servers; analytics companies; your mobile device manufacturer; and, your mobile service provider. These third parties may use tracking technologies to collect information about you when you use the Online Services. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites, apps, and other online services websites. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content. We do not control the tracking technologies employed by third parties or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.
HOW WE USE AND DISCLOSE INFORMATION
Cleveland Metroparks does not sell or rent the personal information that we collect without your permission. Generally, we use and disclose your information in the following manner:
- We rely upon third parties for important elements of our services, including the Online Services, and we will provide your personal information to certain third parties, such as service providers and contractors, payment processors, financial service providers so that they can do their job or provide you the services you have requested.
- We may share your personal information with third parties, such as other government agencies, to provide security services and protect against fraud.
- We may use your personal information to improve our marketing and promotional efforts, to statistically analyze usage of Online Services, to improve our content and product offerings and to customize the content, layout, and services related to the Online Services.
- We may use your personal information to deliver information to you that, in some cases, is targeted to your interests. We may ask you to provide us voluntarily with additional information regarding your personal or business interests, experience, or requests, which we may use to customize our services for you.
- We may use your personal information, including your email address, your mailing address, and telephone number, to contact you regarding administrative notices, new services, and communications relevant to your use of the Online Services. If you do not wish to receive these communications, please contact us at email@example.com.
- We may disclose or access your personal information whenever (i) we believe in good faith that the law so requires, (ii) we consider it necessary to maintain service and improve our products and services, including the Online Services, or (iii) we reasonably believe such disclosure furthers our legitimate interests.
We may remove personal identifiers from the personal information we collect and maintain in a de-identified and aggregate form. We may combine such de-identified information with other information to provide anonymous and aggregated statistical information for use by us or our service providers to improve our information, products, or services, including the Online Services. We may disclose such de-identified and aggregated information about you without restriction.
We employ reasonable security methods to prevent unauthorized access to, maintain accuracy about, and ensure correct use of, your personal information. We use third-party payment processors and/or financial service providers to process credit card transactions through the Online Services and the third-party payment processors and/or financial service providers are responsible for complying with the Payment Card Industry Data Security Standards. If you establish an account with us through the Online Services, your account information and profile will be password-protected. We recommend that you do not divulge your password to anyone. Our staff will never ask you for your password in an unsolicited telephone call or in an unsolicited email. Remember to sign out of your account and close your browser window when you have finished your session.
Whenever you voluntarily disclose personal information online (e.g., on message boards, through email or in chat areas) that information can be collected and used by others. No data transmission over the Internet or any wireless network can be guaranteed to be perfectly secure. As a result, although we try to protect your personal information, we cannot ensure or guarantee the security of any information you transmit to us, and you do so at your own risk. In the event you believe your username and/or password to our Online Services has been compromised, you must contact us immediately with respect to the same and immediately change your username and/or password.
Information, including personal information, that is provided to, or otherwise collected by, Cleveland Metroparks is subject to our records retention schedules, which may be accessed here. Cleveland Metroparks is based in Cuyahoga County, Ohio, United States and the personal information that we collect and process is retained and stored in the United States. Please be aware that Ohio and the United States may not provide the same level of protection of personal information as in your country, state, or jurisdiction of residence.
Updating and Deleting your Account
You can use features within the Online Services to correct, delete or deactivate your account. However, Cleveland Metroparks is a government agency, and even if you delete or deactivate your account, we may need to retain copies of your records, including your personal information, to satisfy legal and regulatory obligations or defend or promote our interests.
CHILDREN UNDER THE AGE OF 16 YEARS OLD
The Online Services are not intended for children under the age of sixteen (16) and such children should never provide Cleveland Metroparks with personal information, without the express, verifiable consent of your parent or guardian. If such a child has provided us with personal information without parental or guardian consent, the parent or guardian should contact us about the same.
In certain circumstances, you may be able to provide information for publication or display (“Posted”) on public areas of the Online Services (collectively, “User Contributions”). Your User Contributions are Posted and transmitted to others at your own risk. Additionally, we cannot control the actions of third parties who have access to your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.
ONLINE Events and video teleconferencing
We host and use video teleconferencing platforms to facilitate the Online Services and conferences, meetings, training events, and other programs. We often use online platforms that are owned and administered by third-party service providers (e.g., Zoom, Cisco, or Microsoft). Please be aware that our video teleconferencing may record the content, sessions, conversations, and discussions thereon, and such records may be stored or retained by us or our third-party service providers. By participating in these events and video teleconferencing, or by using the Online Services, you hereby consent to the collection and retention of any information provided therein, and hereby consent to the recording of such activities.