All bidders should understand that only the Board of Park Commissioners can authorize a contract or award a bid involving an amount of $50,000 or more. Such approval can only occur at a public meeting by Board resolution. Until a bid is awarded, the Board of Park Commissioners retains the right to reject any and all bids at its discretion.
The following factors in combination, not necessarily listed in their order of importance, will be considered in reviewing bids and recommending the award of bids by the Board of Park Commissioners and/or Chief Executive Officer as appropriate.
All bidders should understand that only the Board of Park Commissioners can authorize a contract or award a bid involving an amount of $50,000 or more. Such approval can only occur at a public meeting by Board resolution. Until a bid is awarded, the Board of Park Commissioners retains the right to reject any or all bids at its discretion. Critical factors include:
In case of disagreement, the Director of Procurement and/or Chief Financial Officer shall make the final recommendation for the award of bid to the Board of Park Commissioners or the Chief Executive Officer (Chielf Executive Officer approved items are shown to the Board on the “Items Between $10,000 - $50,000 list” presented in the Board agenda).
Ohio Revised Code Section 9.24 (A) (B) (D) and (E) provides that no state agency and no political subdivision shall award a contract for goods, services, or construction, paid for in whole or in part with state funds, to a person against whom a finding for recovery has been issued by the auditor of the state, if finding for recovery is unresolved. Therefore, Cleveland Metroparks will print and maintain in the bid file, from the Auditor of State/State of Ohio website (www.auditor.state.oh.us), the verification of a certified search for unresolved findings for recovery. The search request is considered the path to validate that the potential awardee is in full compliance with the Ohio Revised Code with no unresolved findings for recovery from previous contracts.
Construction contract bonds are Bid/Performance Bonds in the full amount of the bid. If a vendor is selected to enter into a contract, said contract could begin immediately with all instruments complete and in place. If a certified check is submitted, it is in the form of 10% of the total bid. It must be converted to a 100% Performance Bond upon signing of the construction contracts.
Service Contract Bonds and/or Certified Checks
Service contract bonds and/or certified checks for agreements such as trash hauling should be in an amount equal to five percent of the total bid. This 5% bond or certified check is held through the life of the bid and should be submitted as a bid AND performance bond. It is not necessary to turn this bond or certified check into a performance bond upon acceptance of a vendor unless the bond is not a bid/performance type and solely a bid bond. The certified check can be retained as equivalent to the bid and performance bond.
Commodity Contract Bonds and/or Certified Checks
Commodity contract bonds and/or certified checks for specific items are to be in an amount equal to five percent of the total cost of the bid item. This bond/certified check should be held until all items are received according to specifications. There is usually no need for the status of this bond to be transformed into a performance bond.
Prevailing Wage packets are mandatory with bids and/or purchase orders for new construction and construction improvements to existing structures per Ohio Revised Code. When budgeting managers are assembling information for bid it is necessary that they determine if a job is to be covered by prevailing wage. Limits are updated by the State and should be investigated prior to any such bid release. Such trades include but are not limited to the following:
The Director of Procurement should be notified when the design of the bid is to include any or some of these trades as the state must be contacted to register such projects.